Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.

For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs. With over 10,300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.

Due to recent project wins and our continued growth in Ireland, SYSTRA are now seeking an experienced Project Administrator with a focus on Permit Coordination, to join our busy Site Services team in Dublin.

The Project Administrator will be responsible for providing business administration including site permit coordination, data management and services support at a site level to assist in the day-to-day functional activities carried out on the scheme on which they have been deployed, ensuring compliance with the client’s policies and procedures in relation to the delivery of the project. 

The Project Administrator (Permit Coordination) will assume responsibility for:

• Providing business administration, permit coordination, data management and support services at a site level to assist in the day-to-day functional activities carried out on projects.
• Ensure compliance with the client’s policies and procedures in relation to the delivery of the project.
• Include the provision of support to the client's team with various services administration.

• Provide general operational support in relation to site permit co-ordination and management

• Oversee the permit to work process
• Ensuring compliance with the Health, Safety and Environmental standards and site specific procedures
• Review and issue permits
• Keep a record of the permits

Experience:

• Demonstrable experience in administration and ideally a proven track record of carrying out business administration on infrastructure projects or projects of a similar scale and complexity to SYSTRA's.
• Ideally some permit coordination experience
• Providing administrative support to management within fast paced and challenging environments.
• Providing administrative support and organisation to senior leaders.
• Delivery of work under time pressure and with conflicting priorities
• Taking ownership of activities to drive desired outcomes.

Desirable Skills:

• Proficient in the use of MS Office applications and other project tools and methodologies.
• Excellent communication (both verbal and written) and interpersonal skills.
• Ability to govern and drive outcomes to ensure high quality service delivery.
• Ability to deal with and resolve unforeseen risks and issues.
• Ability to step back from the detail and take a holistic overview.
• Ability to prioritise effectively, meet deadlines and deliver consistent service.
• High level of attention to detail.
• Ability to manage client expectations and deliver within agreed parameters
• Ability to work in a challenging environment both on their own initiative and as part of a team.

Formal Education Qualifications:

Ideally a bachelor’s degree in a relevant subject.

Why SYSTRA?

Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.

Flexibility

Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn’t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.

Diversity & Inclusion

We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.

Wellbeing

It’s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions, to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how Systra can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email:

reasonableadjustments@systra.com where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.

As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role – you could still be just what we are looking for.